How to effectively conduct an online meeting?

Published: 23.12.21Management

Online meetings have become an essential part of today’s work culture, particularly with the rise of remote work. While many of the traditional rules of in-person meetings still apply, there are some unique aspects to online meetings that require a different set of etiquette. In this article, we will discuss how to behave during an online meeting to ensure that you present yourself professionally and make the most of your virtual meeting experience.

Be Prepared

Before the meeting, make sure you are prepared by reviewing the agenda, testing your equipment (camera, microphone, and internet connection), and ensuring that you have any necessary materials or documents available. This will help you to avoid any technical issues and ensure that the meeting runs smoothly.

Dress Professionally

Although online meetings are conducted virtually, it is still important to dress professionally. Dressing professionally will not only help you to feel more confident but also convey that you take the meeting seriously. It is also important to avoid wearing bright or distracting colors that could be a distraction to other attendees.

Be on Time

Punctuality is just as important in virtual meetings as it is in-person meetings. Make sure you are logged in and ready to go before the meeting starts. This shows that you value your colleagues’ time and helps to ensure that the meeting stays on schedule.

Minimize Distractions

During the meeting, minimize distractions by closing unnecessary windows or apps, turning off notifications, and muting your phone. This will help you to focus on the meeting and avoid any distractions that could disrupt the flow of the discussion.

Be Present

During the meeting, stay engaged and actively participate in the discussion. Avoid multitasking or checking emails as this can be distracting and disrespectful to other attendees. It is also important to make eye contact by looking directly at the camera, rather than looking at your screen.

Speak Clearly and Concisely

When speaking during the meeting, speak clearly and concisely. Avoid talking over other attendees and try to keep your comments brief and to the point. This will help to keep the meeting on track and ensure that everyone has a chance to contribute to the discussion.

End on Time

Finally, make sure to end the meeting on time. This shows that you respect your colleagues’ time and helps to ensure that everyone can attend to their other responsibilities.

In conclusion, online meetings require a different set of etiquette compared to in-person meetings. By being prepared, dressing professionally, being on time, minimizing distractions, being present, speaking clearly and concisely, and ending on time, you can make the most of your virtual meeting experience and present yourself professionally to your colleagues.

Author Avatar Łukasz Magierowicz

Key Account Manager. Supports customers in the implementation and configuration process of the Firmao system. He has extensive knowledge of CRM systems. He collaborates with customers to understand their needs and help customize the system to their specific requirements.

Don't forget to share this article!

Related articles

Run your business successfully with Firmao